What Campus Login uses and keeps

What it uses to sign you in

Your name, e-mail address and Google account ID from Google, and your organisational unit, your staff or student number and whether your account is suspended, from the campus Google Workspace directory.

Campus Login uses them to decide whether you may use the app. It then passes your name, e-mail address, account ID, organisation and role to that app in a sign-in token that works once and for 5 minutes. An app receives your staff or student number only if it needs it.

Campus Login has no list of users. The directory answer is held for up to 10 minutes so that your next sign-in is quick, and is then dropped.

What it keeps

One record for each sign-in: the time, your Google account ID (a number, not your name or e-mail address), your organisation, the app, and whether you were let in and why.

The record is deleted 12 months after the end of the month in which it was made. IT Support uses it to answer questions about access and to look into misuse, and deletes any copy it has exported by the same date.

The record does not hold your name, e-mail address, staff or student number, or IP address. Cloudflare, which hosts the service, keeps short-lived logs that hold a copy of the same record and may hold request details such as your IP address.

Cookies

One cookie while you sign in, so that the sign-in returns to the browser that started it. It lasts at most 10 minutes and is removed when the sign-in ends. There is no tracking and no advertising.

Who runs it

The K-Eduplex IT Support Team runs Campus Login on Cloudflare. Google carries out the sign-in itself with your campus account. The app you sign in to keeps its own records.

Questions

Write to IT Support: its@k-eduplex.net

A privacy policy for all campus services is being prepared. This page will link to it when it is published.